Organizing, Storing, and retrieving documents such as invoices, cheques, etc. can be a hassle for businesses, that too in large quantities. To safely secure the documents and access them whenever needed, businesses need to adopt Optical Character Recognition Software (OCR).
OCR Technology is a technique used to detect printed, or handwritten characters of text inside a digital image of a paper file, like the scanning of paper records. OCR is software that turns paper documents into machine-readable text. Businesses around the world are increasingly adopting Character Recognition Software because of easy accessibility of data for employees and customers.
What is Character Recognition Software?
The Character Recognition Software is used to extract text from a wide variety of printed documents into text which can be read by the machine. The interesting thing about this software is that it enables its users to make changes into the read only files. With the use of character recognition software, the image is converted into text which can be edited when needed.
Types of Character Recognition Software
Character Recognition Softwares are classified into different types according to their applications and uses.
- Optical Character Recognition Software
This software works by storing different kinds of fonts and texts in its database. It then uses data matching algorithms to compare alphabet by alphabet with its saved database. If the characters match with the saved database, it’s referred to as optical word recognition.
- Intelligent Character Recognition Software
The ICR software works by reading the text of the document in the same way as humans. It works with text over many levels, repeatedly reading the text. It searches for different attributes of the images such as the lines, loops, intersections and curves. The ability to look for different attributes in the image, enable it to recognize handwriting as well. Although the images have to be processed repeatedly, yet the process is fast.
- Intelligent Word Recognition
It works on the same basis as the ICR technology, but instead of processing the images into characters first, it processes the whole word images. - Optical Mark Recognition
It recognizes symbols, watermarks and logos in the document.
The What and How Of OCR Technology
OCR technology optical character recognition permits companies so they can perform identity verification services by bringing out the details from the data. After that, identity verification will be compared with the use of OCR technology. Optical character recognition services are used to extract text from the documents such as passports, ID cards, and driving licenses. One of the related technologies that could aid organizations in digitizing data is optical character recognition (OCR).
Digitalization is evolving not only how organizations operate, but also how they connect with their customers. From transport to utilities and smart manufacturing, the term “digital transformation” is on everyone’s lips.
How Does OCR ICR Technology Work?
OCR ICR Technology works by inspecting different forms of dark and light which make up the numbers and letters to turn the image into digital text. It requires the system to identify characters in varying fonts and styles. Hence the rules are applied to help the software match what it sees in the again to the correct numbers and letters. Icr vs Ocr is more intelligent as it helps recognize the handwritten text as well.
Benefits of Online Character Recognition Software
Accurate and Faster Data Entry
Using Character Recognition Software allows faster entry of data as it automates it. It also helps in saving time and eliminate errors that might occur during the manual entry of data.
Translate into Different Languages
Another amazing benefit of this intelligent character recognition software is that it allows organizations to translate documents into different languages. It can easily translate 180+ languages within seconds while also reducing the clutter caused by paper documents and manual data entry.
Enables Editing
As mentioned earlier, with the use of OCR ICR technology enables its users to transform images into digital text which can be easily edited when needed. Hence, one of the many benefits it offers is that it allows its users to turn read-only documents into digital text.
Automatise Workflow
Automatised workload is no offense, the most tempting advantage of using Optical Character Recognition Software as it helps businesses save time. It also helps firms reduce the workload of their employees with the use of batch scanning. The reduced workload in turn leads to an increase in the productivity of the employees.
Conclusion
In a nutshell, character recognition software helps the corporate sector in many ways. It provides its users with efficient and less error-prone solutions to organize, store and retrieve documents. In turn, this helps businesses have the capacity to deal with large amounts of documents without having to employ many workers. It also helps reduce the workload of already existing employees by letting them focus on top-priority tasks rather than data entry. In this way, the character recognition software increases the productivity of the end-users.
